April 23, 2024 Special Meeting Minutes

VILLAGE OF ALAMANCE

Special Meeting Minutes – Budget & Planning Board

Appointment

April 23, 2024 6:00 p.m.

 

 

Attending: Mayor Tichy, Mayor Pro Tem Isley, Alderman Crouse, Alderman Hunt, Alderman Andrews, Alderman Cheap.

Absent: Alderman Tichy

 

The Board interviewed 4 possible candidates for the Planning Board, Sherry Ford, Mary Penland, Ken Kass, and Gerald Walters. Board members and the mayor asked them a series of questions. The Board discussed the applicants and their interviews and reviewed the letters of interest before deciding on appointments.  Mayor Pro Tem Isley made a motion to appoint Gerald Walters and Ken Cass to the planning board, seconded by Alderman Crouse. Motion carries 5-0. The Board wanted to express their gratitude for all potential candidates and appreciates the time and interest they showed in the position.

Mr. Farmerie reviewed the reasons behind the necessity of a rate increase for water and sewer services. The Village has regularly experienced losses in the Enterprise Fund due to not factoring in depreciation over several years and increases in maintenance costs to repair the utility system. Regular maintenance and repairs have required heavy funding from the Enterprise Fund budget. Additionally, the Village received a warning from the Local Government Commission this fiscal year for having a negative net operating ratio in the Enterprise Fund and losing $204, 510. If the issue is not resolved it could have an overall negative impact for The Village including being placed on the Unit Assistance List. This rate increase is needed to keep a healthy operating budget. Mr. Farmerie recommends implementing a volumetric rate schedule as the best way to capture increased revenue. The utility rates will be reexamined yearly to determine if they can be decreased at some point.

After the Board discussed the rate increase and the need for a healthy operating budget, they chose to implement the volumetric rate increase that seemed best suited to the needs of the Village and the residents.

The board reviewed the solid waste removal proposals from GFL, Meridian Waste, and Freedom Junk Removal. There was a discussion about the costs and the services for each. GFL did not complete all the information requested for the proposal and was deemed a non-responsive bidder, Meridian was the most expensive, and Freedom Waste Removal completed all requirements and was the lowest responsive bid. The Village has worked with Freedom Junk Removal and has had excellent customer service from them and would expect the same. The Board also discussed the desire to purchase trash cans with the expectation that future solid waste bids will include lower rates because the Village won’t be required to rent cans. Alderman Hunt made a motion to purchase the trash cans, seconded by Alderman Crouse. Motion carries 5-0

Alderman Andrews made a motion to accept the waste removal contract from Freedom Junk Removal, seconded by Alderman Hunt. Motion carries 5-0

A motion to adjourn was made by Alderman Cheap, seconded by Alderman Crouse. Motion carries 5-0

 

 

 

Don Tichy, Mayor______________________________

 

 

Misty Folwell, Clerk __________________