February 12, 2024 Special Meeting Minutes

VILLAGE OF ALAMANCE

Special Meeting Minutes – Budget Retreat

February 12th, 2024

9:00 a.m.

 

Attending: Mayor Tichy, Mayor Pro Tem Isley, Alderman Crouse, Alderman Hunt, Alderman Andrews, Alderman Tichy, Alderman Cheap.

 

Mr. Farmerie identified that the Village has $2,549,279 in unencumbered general fund balance and identified a need to set a fund balance policy. The board adopted a fund balance policy of 1 million dollars.

Mr. Farmerie discussed the current status of a variety of grants.

Mr. Farmerie presented a quote for a new service of a ‘shred day’ to be offered by the Village. The Board directed Mr. Farmerie to solicit public input and get additional quotes.

Mr. Farmerie presented three different options for a municipal park. The Board identified option two as the most desired at this time. There was a general discussion about what would be included in a park. Ultimately the Board directed Mr. Farmerie to gauge community interest in a park and what the community would want in a municipal park.

Mr. Farmerie presented an updated assessment calculation for Dogwood water line extension. Mr. Farmerie explained that the total cost of the project has about doubled since 2019. The board directed Mr. Farmerie to reach out to Dogwood LN residents and inform them of the updated assessment price to gauge interest in the project. The Board identified that some level of cost sharing would be a requirement to start this project.

Mr. Farmerie presented a quote from Neptune and Crown Castle to place the R900 Gateway on a radio tower in the Village. There was a discussion of the need of a technology like this. The administration was directed to track the amount of time spent reading water meters. The Board also directed the administration to get a new quote with the construction of a monopole and an update on the service area.

Mr. Farmerie presented a scoop of work and estimated cost to extend the sidewalks in the Village, given to him by the Village Engineer. The Village Engineer identified that the total project would be costly. The Board decided that a cost sharing agreement of 80% Federal/ 20% local would be required if this project was to be started.

There was a discussion about the slave cemetery. Mr. Farmerie suggested the Village buy the two parcels the cemetery is on from the Heritage Glen HOA, maintain them, and place a memorial marker there. The goal is to have it listed with the State Historical sites.

The Board discussed having salaries for The Mayor and Board members. The Board agreed that it was a volunteer position, and it was ultimately decided that salaries would not be given.

Mr. Farmerie went over an updated personnel policy with the Board. The Board recommends floating holidays for employees when a holiday falls on a Friday, this would keep the office open the regular 4 days a week and still employees a day off alternately at another time.

Mr. Farmerie recommended that the Board hire Clerk Folwell full-time and make her the utility clerk. There was a discussion about the need for another full-time employee and what the position would consist of. Mr. Farmerie explained that this would allow Mr. Farmerie to work on bigger projects while the Utility Clerk would be able to run the day-to-day business of The Village. After another brief discussion, the Board authorized the hiring of a utility Clerk.

The Board would like to look at quotes on extending the council table or getting smaller chairs so there would be a little more room for everyone.

The Board would like to find out if the roof can be replaced through the insurance, if it cannot, they do not wish to pursue that right now.

The storage building by the NC 62 pump station needs to be replaced. There should also be a new fenced-in area to store the recycle cans in. The Board would like to get estimates for a new building, including a concrete foundation, water, and electricity.

The Board would like Mr. Farmerie to see if there is a grant available for another flashing speed limit sign. They do not want to pursue trying to put in a crosswalk as DOT is against it.

Mr. Farmerie has a couple of estimates on getting the historic district signs redone. He also has an estimate for putting a sign in front of the town hall. The Board would like the sign at Town Hall to be placed on the marquee at the top of the road. There was a discussion about placing a new Welcome sign near E.M. Holt School and a town limit sign near Heritage Glen. The Board agreed they would like to pursue these options and get estimates for the Welcome sign.

The meeting was adjourned and the discussion of the water and sewer charges was tabled until March.

Phil Cheap made a motion to adjourn, seconded by Alderman Andrews. Motion carries 6-0

 

 

Don Tichy, Mayor______________________________

 

 

Misty Folwell, Clerk ____________________________________