February 24, 2020 Minutes




February 24, 2020 – 7:00 PM


Present: Mayor Tichy, Mayor Pro Tem Sharpe, Alderman Andrews, Alderman Isley, Alderman Baldwin, and Clerk York.


Mark Reich gave the invocation.

Mayor Pro Tem Sharpe made a motion to accept the January 27, 2020 minutes, seconded by Alderman Baldwin. Motion carries 4-0




Engineer Report

Mr. Reich stated he would be meeting with the contractor next week to have the pre-construction conference about the paving of Heritage Lane. They are going to take core samples to have a better idea the depths and how much will need to be done with the paving.

There has been no further correspondence with Manny Hayes of NC DOT regarding the paving of NC 62. The email that Mr. Reich had previously received stated that NC 62 was supposed to be paved in 2021 and Bellemont-Alamance would be paved this year and Kimesville Rd would be paved in 2022.

Mr. Reich stated that he had shown pictures of NC 62 to the DOT for them to see the extent of the deterioration. Mayor Tichy stated that before the work is contracted out core samples should be taken to find out the extent of repair work to be done, as this road needs more than just resurfacing.

Clerk York stated that the coring work to be done on Heritage Ln next week could potentially cause some mild traffic issues.


Improvement to Town Hall

Clerk York stated that raising the concrete in front of the town hall building would be considered a long-term solution. The other work like painting, fixing spouts and repairing the door to the crawl space is basic maintenance. The landscaper generally takes care of trimming trees and laying pine needles. The wood landscape boarders can be replaced, although it was not a part of the estimate Stonewall Construction returned.

The parking lot can be patched or completely repaved, that will be the boards decision.

The total estimate for the general maintenance and raising of the sidewalk is $4300.00

A motion was made by Alderman Isley to go forward with the two items for maintenance and sidewalk repair with Stonewall Construction, seconded by Alderman Andrews. Motion carries 4-0


ORC Report

Mr. Allred stated that the Birch and Pond stations were running well. The NC 62 station is working well. The distribution system and THM testing were good.

Mr. Allred stated that extra flushing was being done on Freedom Dr and Londonberry Ct.



Finance Report/Budget Amendment

Clerk York stated there were no budget amendments at this time.



Mayor Tichy stated that some of the houses in Heritage Glenn, the ones built by Horton, have roof problems. There are 5 houses along the Courts with blue tarps on the roof. There is no other information about the roofs right now.

Clerk York stated he has received a petition from the residences on Dogwood Rd to be annexed into the Village. This street runs behind Ashe Dr.

Clerk York stated the residences will need to have a map created, at their expense, for the Village.

Water and sewer will need to be run to the houses on Dogwood, at the owner’s expense. An assessment will be done, and plans made to get it out there. There must also be a separate petition made for water and sewer to be run out there, and all residence must sign. the engineers will draw up plans to run the water and sewer to Dogwood, again at the owner’s expense.

Clerk York stated that he would try to set up a consultation between Mr. Reich and the homeowners to give some cost estimations for this project.

There is a water line on Cedar Dr and some sewer lines on Ashe Dr that may be able to connect to Dogwood Rd.  There are 4 houses that want to be annexed and 1 that is interested in more information on the cost of being annexed.

Clerk York stated, while showing a map, that the water and sewer would most likely come through Cedar and Birch, up to Dogwood.

Mr. Reich stated there are two issues, the first being annexation, the second being the cost of water and sewer being brought to Dogwood.

This process will take a fair amount of time to accomplish, so it would likely be this fall or next spring before water and sewer could be run.



Jeremy Vestal asked when Hwy 62 would be repaired. Mr. Reich stated it was scheduled to be repaired next year, 2021. The suggestion Mr. Reich gave was for concerned citizens to call NC DOT at 336-570-6833 about road concerns.

Mr. Reich stated the DOT has taken a financial hit since last fall, they are waiting reimbursement from Florence and Michael hurricanes. The courts also ruled in favor of some property owners who sued the DOT, and that has put a halt to most projects since last fall.

Mr. Vestal asked why the ETJ zone was not already prepped for water and sewer services. Mayor Tichy stated that the property owners in the Village had paid assessments to have the water and sewer put in, while the people in the ETJ zone had the option to opt out of paying for that service to be run to them.

Mayor Pro Tem stated that when the Village was incorporated the residents on Dogwood did not wish to come into at that time. Mr. Reich stated that when you have a petition process, it is only required to bring the lines to within one block of where it could be extended for the future. There are lines to the east and west of these lots that have been serviced, the new lines could easily be extended from either of these two manholes to serve Dogwood.

Mr. Vestal asked if property taxes could partly cover the cost of the assessments. Clerk York stated that property taxes are not meant to cover water and sewer assessments.

Clerk York stated that he would like to get a second map drawer to go under the current one to create a wall of cabinets and drawers. Alderman Tichy is in the process of getting new computers for the office.

Motion made to adjourn made by Alderman Andrews, seconded Mayor Pro Tem Sharpe. Motion passed 4-0


                                                                      Don Tichy, Mayor



___________________________________Ben York, Village Clerk