24 Feb February 24th, 2014 Minutes

THE FOUR HUNDRED AND TWENTY NINTH SESSION OF THE BOARD OF ALDERMAN

VILLAGE OF ALAMANCE
February 24, 2014 – 7:00 PM

Present: Mayor Bundren, Mayor Pro Tem Tichy, Alderman Clemmons, Alderman Sharpe, Alderman Crouse, Alderman Slaughter, Alderman Gregory, and Clerk York.

Absent:

Alderman Clemmons gave the invocation.

Alderman Sharpe moved to approve the January 27, 2014 meeting minutes. Mayor Pro Tem Tichy seconded the motion. The motion passed unanimously.

OLD BUSINESS

Report on Cabin Pump Station Project

Mark Reich reported that they have been delayed somewhat due to the winter weather but they are back at it now. He should have the easements ready soon after the surveys are completed. He will have some permits for the Mayor to sign.

ORC Report

Arnold Allred reported that we have sent a response to the letter we received from the state regarding sewer inspection that was conducted in January. Mr. Allred has collected samples for a TTHM and HAA5 water test this month. Lead and Copper tests were conducted in December. Hopefully the results will allow us to get on reduced monitoring.

There was no further Old Business.

NEW BUSINESS

Mowing Town Hall

Clerk York has contacted some mowing companies and was supposed to have received a quote from one of them but it had not come in yet. The contract comes up each year with Byrd’s Lawn Care. The contract covers two mowings per week between March and October. Fertilizer, Core Aeration, Seed, Lime, and Pine Needles are also included. He mows both the town hall and the NC 62 pump station. Clerk York asked if the Board would like him to obtain more quotes or if they would be ready to go with Mr. Byrd for another year. The Board asked Clerk York to obtain more quotes. Mayor Bundren asked Clerk York to include in the bid a cost for weed eating the sign.

Snow Removal Contract

The Board reviewed a contract with Color Landscapes for snow removal. They provided the snow removal in February and this contract would be until the end of April. Mayor Pro Tem Tichy moved to approve the contract and Alderman Slaughter seconded. The motion was approved unanimously.

Budget Amendment

Clerk York presented the budget amendment. $2,500 is being moved from capital expenses to miscellaneous in order to provide enough funds to pay for the upgrade to the software used to record meetings. Alderman Clemmons moved to approve the amendment and Alderman Crouse seconded. The motion was approved unanimously.

Finance Report

Clerk York said that the current CD will mature this week and the interest earned as well as the new rate will be presented next month.

OTHER BUSINESS

Alderman Clemmons stated that he had reviewed the Village’s response to the audit report on the CDBG program prepared for the Department of Commerce. He said that he realized that we should have paid the individual’s employer and let them settle with him. Fortunately, the funds advanced were used for purposes intended but the Village needs to make sure that we don’t do that again. He would like to have seen our response before it went out. Clerk York said that he would make sure to give everyone a chance to respond to any future reports.

There was no other business.

Public Comment

There was no other public comment.

Alderman Crouse moved to adjourn and Alderman Gregory seconded. The motion passed unanimously and the meeting was adjourned.