February 26, 2024 Minutes

THE FIVE HUNDRED AND FORTY-EIGHTH SESSION OF THE BOARD OF ALDERMAN
VILLAGE OF ALAMANCE
February 26, 2024
7:00 p.m.
Present: Mayor Tichy, Mayor Pro Tem Isley, Alderman Crouse, Alderman Hunt Alderman Andrews, Alderman Tichy, Alderman Cheap
Absent:
Invocation and call to order given by Phil Cheap
Motion to approve agenda with an addition of Notifications to it made by Alderman Cheap, seconded by Alderman Crouse. Motion carries 6-0
Motion made to approve January 22, 2024 meeting minutes by Alderman Andrews, seconded by Alderman Crouse. Motion carries 6-0
Public Comment
Sherry Ford of 3968 South NC 62 asked if there were any goals or plans from the budget retreat meeting that the public should know about. Mayor Tichy said that they would formalize and make public these things after the follow-up meeting and it would be put on the website. The goals for the Village will be presented later in the meeting.
OLD BUSINESS
Notifications
Mr. Farmerie said that he and Clerk Folwell now had the Everbridge mobile app on their phones and could send alerts at any time, not just during office hours. There was also a question about reaching someone in the office on Fridays in case of an emergency. Mayor Tichy said that all calls to the office on Fridays would be
forwarded to the village cell phone, which Mr. Farmerie has, and he can address any emergency.
Engineer Report
Mr. Trenton Novelli gave the report in Mr. Reich’s absence. 5 documents have been submitted as requested by DWI, that the board will need to approve. These are for the reimbursement for the project.
Stakes were set, as requested, on Mr. Phillippe’s land (parcel 111785) to mark the right of way. There is a building on that property that will be out of compliance with the zoning ordinance when the Village acquires the right of way. There will either be a variance given or it could be grandfathered in.
A drainage issue at 2857 Cardinal Ln. has been addressed with the property owner, Mr. Ronald Rankl. Mr. Farmerie and Mr. Reich have met and discussed with Mr. Rankl about putting in a yard inlet that Mr. Rankl could connect to with a pipe under his driveway to greatly reduce the amount of standing water. Mr. Rankl has agreed to this solution and to share the cost of the project. There is a possibility the issue could have been caused by the construction entrance for the Cardinal Lane outfall project or when Mr. Rankl had a portion of his driveway moved in 2022. It is difficult to determine the exact cause, so sharing the cost has been agreed on by both parties. The approximate cost of the project, as estimated by Neil Boone, is between 4,500.00 and 5,000.00
A motion was made by Alderman Cheap to approve the Rankl project with a $5,000.00 cap, seconded by Alderman Crouse. Motion carries 6-0
ORC Report
Mr. Allred stated there was a pump out at Birch station and Jerry Warren would be looking at it tomorrow. The NC 62 pump station worked overtime in January with no problems. Mr. Allred reported that everything else was running well.
1.
Water Quality in Heritage Glen report
Tabled until next month.
New Business
Repeat offenders; Chronic Violators Ordinance
This ordinance was written by State Code Enforcement and essentially allows the Village to abate any nuisance after the third notice, at the owner’s expense. Mr. Farmerie is working with Russell Saxon to set a charge for cutting high grass. Other nuisances will be addressed as needed. This Ordinance will apply to the whole nuisance ordinance. A motion was made by Alderman Hunt to accept the Repeat Offenders; Chronic Violators Ordinance as presented, seconded by Mayor Pro Tem Isley. Motion Carries 6-0
Cardinal Ln Outfall Capital Project Ordinance
Mr. Farmerie told the board that this is just an outline of the Cardinal Ln project that the State needs before reimbursing the Village. A motion was made by Alderman Andrews to accept the Ordinance as presented with a couple of grammatical changes, seconded by Alderman Cheap. Motion Carries 6-0
Amending SL 2023-1-34-Grant Project Ordinance-Cardinal Ln Outfall project
A motion was made by Alderman Crouse to accept the grant project ordinance as presented, seconded by Mayor Pro Tem Isley. Motion carries 6-0
Amendment to MOA to Include Grant Services Through NCLM
Mr. Farmerie explained that this is an amendment to our agreement with Black Mountain to allow for a $30,000.00 grant to the Village to be used for grant writing services. The Village will not incur any cost for this, but it allows us to see if we would like to use a grant writing service. A motion was made by Alderman Hunt to accept the amendment as presented, seconded by Mayor Pro Tem Isley. Motion carries 6-0
Agreement to contract with Witt O’Brian
Mr. Farmerie said this is a legal agreement with Witt O’Brian not to exceed the $30,000.00 granted to the Village for grant writing services. A motion was made by Alderman Andrews to accept the agreement as presented, seconded by Mayor Pro Tem Isley. Motion carries 6-0
Approval of Village Operations Policy
This will be a living document that can be amended as needed over time. Mr. Farmerie read the policy out loud for the audience. This will be posted on our website for the public. A motion was made by Alderman Cheap to accept the policy as presented, seconded by Alderman Crouse. Motion carries 6-0
Approval of Village Goals
Mr. Farmerie read the Village’s goals to the audience and let them know it would be put on the website for the public. A motion was made by Alderman Cheap to accept the goals, seconded by Alderman Crouse. Motion carries 6-0
OTHER BUSINESS
Alderman Crouse made a motion to adjourn, seconded by Alderman Andrews. Motion carries 6-0
Mayor Tichy____________________________________
Misty Folwell, Clerk____________________________________