January 22, 2024 Minutes

January 22, 2024
7:00 p.m.
Present: Mayor Pro Tem Isley, Alderman Crouse, Alderman Hunt Alderman Andrews, Alderman Tichy, Alderman Cheap
Absent: Mayor Tichy
Invocation and call to order given by Mark Reich
Motion to approve agenda made by Alderman Tichy, seconded by Alderman Crouse. Motion carries 6-0
Motion made to approve December 18, 2023 meeting minutes by Alderman Tichy, seconded by Alderman Hunt. Motion carries 6-0
Public Comment
Sherry Ford of 3968 South NC 62 asked when the historic sign would be re-lettered. Mr. Farmerie told her it would be part of the budget retreat discussion. She also said she wanted to be notified anytime the water was going to be cut off. It was off Saturday and she did not get a text. Mr. Farmerie told her it was because no one was at the office to utilize the Everbridge system. She said there needs to be a contingency plan for using the texting system. Mr. Farmerie said he would check into that with Everbridge.
Engineer Report
Mr. Reich told the board that a couple of additional documents needed to be sent in for the Cardinal Lane outfall reimbursement. There were no updates on Dogwood water or Baptist Loop right of way. Mr. Reich has a contractor who will come look at the cost of putting in a sidewalk from Cabin Rd to Birch Ln. He said that He and Mr. Farmerie have discussed the need to update the water and sewer agreement with Burlington. Mr. Farmerie told the Board he has a meeting with
The City manager of Burlington tomorrow to discuss this topic. Mr. Reich said the surface area water allocation was key to discuss. There was a brief discussion on water allocation for the Village. Alderman Hunt asked if we were getting automated responses from DWI and Mr. Reich stated he was able to speak with Debbie today and the reimbursement will be sent when the rest of the paperwork is in. Mayor Pro Tem Isley asked Mr. Farmerie to talk to Burlington about the color of his water, as it appears to be dirty or reddish. He said he knew of other residents in Heritage Glenn that have had similar complaints. He has a water filtration system and the housing for his filter is stained from the water. Mr. Farmerie will bring this up at the meeting.
ORC Report
Birch station lost power on January 4th and was restored the next morning. The NC 62 pump station was pumping more water than it ever has and the manholes were covered from all the rain. Although the systems were strained they were able to handle the volume of water. The pond station was running well. There was a water leak on Saturday on NC 62 that Arnold and Jerry repaired. It was a ¾ inch pipe and when the weather is better grass seed and hay will be put down where the line was dug up. Mr. Allred said DOT needs to fix the catch basin near the flashing speed limit sign. Mr. Allred said that the State has a lead service line inventory report, that is due by October, and he and Clerk Folwell are working on it. He also said, in answer to Mayor Pro Tem Isley’s question about water, that the burnout Burlington is doing could be causing some sediment to move through the pipes.
New Business
Resolution to contract with Russell Saxon
This resolution will authorize Mr. Farmerie to enter a contract with Mr. Saxon, who mows and tends our outfalls and other areas, to mow overgrown yards at the expense of the property owner.
A motion to adopt the resolution made by Alderman Cheap, seconded by Tichy. Motion carries 6-0
LGC Response to the Auditor’s Findings, Recommendations, and Fiscal Matters Letter
Mr. Farmerie stated the LGC ( Local Government Commission) sent a letter to the Village stating that there was a negative net operating ratio in the water and sewer fund last year. This is not something Mr. Farmerie believes the Village will be fined for but rather a notice to take action so that this doesn’t happen again. Mr. Farmerie prepared a response letter to the LGC and read it aloud for the Board and audience members.
A motion was made to approve the response letter by Alderman Hunt, seconded by Alderman Cheap. Motion Carries 6-0
Alderman Cheap spoke of Pastor Ron Philabaum and his leaving the Village for a new position. He said that pastor Ron truly lived 1st Corinthians 13 and he freely showed love and kindness to everyone. Alderman Hunt and Mr. Farmerie echoed the same sentiment and wished Pastor Ron all the best in his new position.
Alderman Tichy made a motion to move into closed session, pursuant to NCGS 143-318.11, Employment contracts seconded by Alderman Andrews. Motion carries 6-0.
Alderman Crouse made a motion to return to open session, seconded by Alderman Andrews. Motion carries 6-0.
Mayor Pro Tem Isley remarked that the Board had conducted Mr. Farmerie’s six-month review and had agreed to a salary increase with Mr. Farmerie in a closed session.
Alderman Cheap made a motion to adjourn, seconded by Alderman Hunt. Motion carries 6-0
Mayor Tichy____________________________________
Misty Folwell, Clerk____________________________________