May 20th, 2024 Meeting Minutes

The five hundred and fifty-first session of the board of Alderman Village of Alamance
May 20, 2024
7:00 p.m.

Present: Mayor Tichy, Mayor Pro Tem Isley, Alderman Crouse, Alderman Cheap, Alderman Hunt and Alderman Tichy
Absent: Alderman Andrews
Invocation and call to order given by Alderman Cheap
Motion to approve April 22, 2024, regular meeting minutes made by Alderman Tichy, seconded by Alderman Cheap. Motion carries 5-0.
Motion to approve April 23, 2024, special meeting minutes made by Alderman Tichy, seconded by Alderman Cheap. Motion carries 5-0.

Public Comment
Sherry Ford of 3968 S NC 62 commented that she would like to have the founding date on the historical sign. She thanked the board for having the historical signs redone. She said that she and other citizens would rather have funds spent on an off-duty officer for the Village rather than a slave cemetery or park. She said that the presence of an officer may help with the traffic problems and improve the quality of life for many in the Village.

OLD BUSINESS
Engineer Report
Mr. Trenton Novelli filled in for Mr. Reich. He was advised by Mr. Farmerie today that the Cardinal Ln reimbursement has been received and deposited. He reviewed the updated paving/ street repair plan. Mr. Novelli noted that it may be possible to patch some of the roads in the future if that is less expensive and feasible at the time for those roads. The Board acknowledged that this is a proposal that can be changed going forward, depending on needs and funding.
1 Street Repair Multi-Year Plan
• Updated attached Paving Plan Exhibit Map to include costs for streets proposed in FY 24-25.
• o $48,900 to mill, patch and pave Cardinal Ln. from NC 62 to dead end (excludes any storm
• drainage improvements and widening).
• o $46,700 to mill and pave Liberty Drive from Heritage Ln phase line between Cornerstone Dr. and
• Serenity Dr.
• o $14,800 to mill and pave Cornerstone Dr. from Heritage Lane to phase line.
• o $18,200 to Mill and pave Kendele Ct. from Freedom Dr. to cul-de-sac.
• o $11,400 to crack seal Liberty Dr. and Serenity Dr.
• • FY 25-26: Mill and pave Cornerstone Dr. from Phase line to Liberty Dr.
• • FY 25-26: Mill and pave Moreland Ct. from Cornerstone Dr. to cul-de-sac.
• • FY 25-26: Mill and pave Councilman Dr. from NC 62 to dead end.
• • FY 25-26: Crack Seal Alamance Baptist Church Loop from NC 62 to NC 62.
• • FY 26-27: Crack seal or pave Elder Lane from NC 62 to dead end.
• • FY 26-27: Crack seal or pave Cabin Road from NC 62 to dead end.
• • FY 26-27: Crack seal or pave Quad Ct. from Heritage Ln to cul-de-sac.
A motion was made to accept the plan as presented by Alderman Hunt, seconded by Mayor Pro Tem Isley. Motion carries 5-0

2 Cardinal Ln Stormwater Report
Mr. Novelli told the board that more needs to be investigated before providing an estimate for repairs. He hopes to have more details and cost estimates at the next meeting.

3 ETJ Sign Decision
Mr. Farmerie presented the board with two options for signs. These would be placed on the ETJ borders of the Village to increase the awareness of the ETJ area. There was a brief discussion on the necessity of the signs and the total cost associated with acquiring proper permitting through DOT.
Alderman Tichy made a motion to purchase the 48×24 ETJ Zone signs, seconded by Alderman Hunt. Motion carries 3-2.

ORC Report
Mr. Allred was absent from the meeting. Mayor Tichy stated that there are no problems with the system as reported.

New Business
Presentation of FY 2025 Budget
Mr. Farmerie reviewed the budget, which is available on the website for public inspection at VillageofAlamance.com. He spoke about the capital projects the Village is considering for the next fiscal year, including Municipal Recreation Planning, a utility building, and the Oak Grove Slave Cemetery Sign. Mr. Farmerie then identified the percentage of the budget dedicated to different departments, noting that the top three expenditures from the General Fund were in the administrative, transportation, and sanitation departments. Mr. Farmerie explained the necessity of implementing a volumetric rate schedule so as to make the Enterprise Fund solvent. The irrigation rate is recommended to continue to be a flat fee plus a base rate for water consumption so as to not disincentive establishing irrigation meters. He spoke about the fee schedule and explained the reasoning behind the proposed fees. The recommendations include a yard waste violation fee for those who have excessive yard waste, a nuisance abatement fee, and a public information copy request fee.
Mr. Farmerie was asked to explain the water and sewer rate fee and the yard waste violation fee. Mr. Farmerie explained that the water and sewer will increase in price by the amount used, from 1000 to 2000, 2001 to 5000, 5001 to 12,000, and 12,001+. Mr. Farmerie explained that an additional benefit of this rate schedule is that it will encourage residential water conservation. The yard waste violation fee is $75 if the 1.5 cubic yard restriction is violated, up to 660 cubic feet. There were some questions from the audience about different sections of the budget. Those in question were salaries, training, subscriptions, mowing, and finance. These sections were explained, with Attorney Koonts helping the audience to understand what is able to be discussed at a budget hearing.
Alderman Tichy made a motion to set a public hearing for the June Regular Meeting for the budget, seconded by Alderman Hunt. Motion carries 5-0

Alderman Tichy made a motion to go into a board of adjustments public hearing for 4512 Alamance Baptist Loop Rd, seconded by Mayor Pro Tem Isley. Motion carries 5-0

Public Hearing-4512 Alamance Baptist Loop Rd Variance Request
Mr. James Coble was present as an ETJ member to sit on the Board of Adjustments.
Mr. Farmerie explained that this was a quasi-judicial proceeding in reference to a building that would not meet the setback requirements of the R20 District after a land purchase, initiated by the Village, was completed. In Mr. Farmerie’s recommendation, his variance request meets the standards needed to be approved. He noted the Planning Board had also voted to recommend approval of the Variance request.
Alderman Tichy made a motion to approve that there are practical difficulties created by this necessitating the need for a variance, seconded by Mayor Pro Tem Isley. Motion carries 6-0.
Alderman Cheap made a motion to approve that the variance is in harmony with the general purpose and intent, seconded by Alderman Tichy. Motion carries 6-0.
Alderman Tichy made a motion to approve that the granting of the variance secures public safety and welfare and does substantial justice, seconded by Alderman Crouse. Motion carries 6-0.
Alderman Tichy made a motion to approve the variance as presented, seconded by Mayor Pro Tem Isley. Motion carries 6-0.
Alderman Tichy made a motion to go out of the board of adjustments public hearing, seconded by Alderman Crouse. Motion carries 6-0.
Update for 4129 S NC HWY 62
Mr. Farmerie said the violation had been officially abated on May 14th, 2024 and it was now the board’s discretion to enforce or forgive penalties. Ms. Weaver asked the board to forgive the fees and that money could be used to go towards more repairs. The board asked Mr. Farmerie to find out the cost to The Village for having the nuisance abated and they would base the fines on that information. Mayor Tichy asked what the fines totaled; Mr. Farmerie stated it was $3600. Ms. Weaver said she was told by Eric Clem, The State Code officer, that it was $1400. There was a discrepancy of when the nuisance was abated, Ms. Weaver said she was told by Mr. Clem it was in April, and Mr. Farmerie said it was May 14th according to Mr. Clem. The board tabled the issue until next month so they can speak with Mr. Clem before deciding on the civil penalties.

Approval of FY 2025 Financial Audit
Alderman Cheap made a motion to approve the audit contract, seconded by Alderman Tichy. Motion carries 5-0.
PDA Dialers – Capital Project Ordinance
Alderman Tichy made a motion to approve the capital project ordinance, seconded by Mayor Pro Tem Isley. Motion carries 5-0.
PDA Dialers – Resolution Accepting Funds
Alderman Crouse made a motion to accept the resolution of accepting the funds, seconded by Alderman Tichy. Motion carries 5-0.

OTHER BUSINESS
Alderman Hunt made a motion to adjourn, seconded by Alderman Tichy. Motion carries 5-0.

Mayor Tichy____________________________________

Misty Folwell, Clerk_______________________________