THE FOUR HUNDRED AND EIGHTY NINTH SESSION OF THE BOARD OF ALDERMAN

VILLAGE OF ALAMANCE
November 26, 2018 – 7:00 PM

Present: Mayor Tichy, Mayor Pro Tem Sharpe, Alderman Tichy, Alderman Isley, Alderman Baldwin, and Clerk York.

Absent: Alderman Andrews, Alderman Crouse

Mayor Pro-Tem Sharpe gave the invocation.

Alderman Tichy made a motion to approve the October 22, 2018 minutes, seconded by Alderman Baldwin. Motion carries 4-0

OLD BUSINESS

Village Website

Clerk York stated that he still needed some bios from the council. The mockup of the website is available to view for the Council to ensure correct information and preview the look. The next step is the development phase for content and to allow for online payments. Clerk York stated the website should be ready by the first of the year.

Engineer Report

Mr. Reich was absent but sent an email update. The final part of the road contract has been cleared for crack sealing work. The curbs in the new section of Heritage Glen are being repaired and then the road will be paved. The settled driveway on Alamance Rd will be repaired. There are also three catch basins being repaired in Heritage Glen.

Clerk York has contacted Mr. Slaughter and the Lutheran Church about the easements for the sidewalk projects.

Montessori School

Clerk York stated there are no new updates at this time.

ORC Report
Mr. Allred stated the Birch system was working well. The Pond station mixer was ordered through Blue Book and will be installed by Tim Eaton. Cables have been installed to replace the chains. Clerk York stated that a Alamance fence had provided an estimate of about $2,300 to fix the fence at the pond station. Alderman Tichy suggested getting additional quotes. Clerk York said he would obtain additional quotes.

Mr. Allred stated the NC 62 mixer was repaired. Rags wrapped around the propeller were causing the problem.

The Distribution system is well. The THM sample was taken but the results are not in yet. There will be some valve exercising this week in Heritage Glen this week.

NEW BUSINESS

Audit and Financial Statements

Becky Loy; Cobb, Ezekiel, Loy

• Mrs. Loy stated the Village had almost $2 million in cash, an increase of $302,000 from
  last year.
• The fund balance is $2,100,000 an increase of $147,000
• The unassigned general fund is $1.3 million. Assigned is $504,000
• Total revenues are up by $33,000
• The total valuation for tax purposes of the Village is $107 million, up by about $7.5 million
• General Fund Revenue is about $580,000
• General Fund Expenditures are $433,000, this is an increase from last year, due to the street work done on Rob Shepard Drive.
• Water and Sewer Fund Cash is up by $45,000
• Capital assets $4.4 million, down by $145,000 due to depreciation
• Total Water/Sewer Revenue was $333,243
• Water and Sewer Expenses were $438,766. This includes $145,557 for depreciation

Finance Report/Budget Amendment

Clerk York had no amendments.

OTHER BUSINESS

Clerk York has heard from some residents that they thought the crack sealing in Heritage Glen looked bad. They wanted to know if these areas could be paved or have some topcoat placed on the street. Clerk York had pointed out that the costs would be substantial to repave. Mayor Tichy pointed out that it cost $30,000 just to finish the end of Liberty Drive. the amount that had been set aside for the street contract had been used. Alderman Tichy said that people might understand better if they understood the difference in cost between repaving and the cost of filling in the cracks.

Public Comment

Randy Smith asked if all the electric meters had been replaced in the Village. He has received a letter from Duke Energy threatening to cut off his electric service if they could not access his meter. He did not know if anyone else had received a similar letter. Mayor Pro Tem Sharpe had received the same letter. It was established that most all electric meters had been replaced.

Motion made to adjourn made by Alderman Tichy, seconded by Alderman Baldwin. Motion passed 4-0