November 27, 2023 Minutes

THE FIVE HUNDRED AND FORTY-FIFTH SESSION OF THE BOARD OF ALDERMAN

VILLAGE OF ALAMANCE

November 27, 2023

7:00 p.m.

 

Present: Mayor Tichy, Mayor Pro Tem Isley, Alderman Crouse, Alderman Hunt Alderman Andrews, Alderman Tichy, Alderman Cheap

 

Invocation and call to order given by Mark Reich

Motion to approve agenda made by Alderman Tichy, seconded by Alderman Isley. Motion carries 6-0

Motion made to approve October 23, 2023 meeting minutes by Alderman Crouse, seconded by Alderman Tichy. Motion carries 6-0

Public Comment

Elizabeth Powell of 4445 S NC 62 noted that the Christmas lights at the entrance to the Village were placed behind the sign last year. She would like them to be more visible this year.

Debra Matta asked if the Village would be interested in hosting a National Night Out for first responders. She also thought a roundabout near the school or church might help slow traffic down. Mayor Tichy said he understood the State was considering a roundabout near E. M. Holt school. Ms. Matta said there was a septic issue at Pond Rd and NC 62. Mayor Tichy explained that it would have to be addressed with the County because it isn’t a part of our system, it’s a septic field. Mr. Farmerie said he would look into the National Night Out program.

Sherry Ford asked if the Historic district signs could be re-lettered as it is extremely faded.

Wayne Olivier of 4459 Dogwood Rd asked about the possibility of water being brought to Dogwood. Mr. Farmerie told him that there would be some discussion on this topic later in the meeting.

 

OLD BUSINESS

Engineer Report

Mr. Reich told the board that the Cardinal Lane Outfall should be completed by the end of the week. He has approved and recommended the first payment of $341,934.93 to the contractor, there will be a final change order payment after the completion of the work of about $10,000.00 The original contract had included contingencies, so this project is still within budget.

The curb and gutter at 3205 Brookstone have been repaired. The total cost for the sidewalk project was $9,980.50. Precision safe sidewalks total was $5780.50 and Neil Boone’s total was $4200.00. The offers to purchase the right of way on Alamance Baptist Loop have been prepared and reviewed by Attorney Koonts. Mr. Farmerie will be contacting the property owners this coming week. Mr. Reich explained to the board he had an updated cost projection for the Dogwood project. The new estimate for getting water to Dogwood is $370,000 including $70,000 for engineering and construction observation and $330,000 for a 6-inch water main. He explained that running sewer lines on that road is not feasible because of the excessive cost of the project at $400,000 excluding engineering design and construction service.

 

ORC Report

Mr. Allred said the pump stations were running well and the auto-dialers are working. Our THM sampling can be reduced due to having such good results. Starting Dec. 3rd Burlington will switch over to chlorine until April 18th. This is their annual system cleaning, some residents may notice a chlorine smell but the water is fine. Mr. Allred said that the State had sent a letter regarding the sewer leak we had last month. Mr. Farmerie has already typed up a response and explanation of the circumstances of the leak and will ask for fines to be waived.

 

 

NEW BUSINESS

 

Audit Presentation

Becky Loy presented the audit; she stated the Village was healthy overall financially but needed to be mindful of water and sewer monies so that the infrastructure could be maintained and repaired without too much debt. She found no evidence of any type of fraud and all data was complete. The only concern was the water and sewer fund balance which operated at a loss this year and she suggested to be mindful of that going forward. The general fund balance was down from last year but is good. Mr. Farmerie said he is working with the UNC School of Government to do a rate analysis for the future. The complete audit will be placed on the website for viewing.

 

Water Shortage Response Plan Authorization

Mr. Farmerie explained that there was a slight change to the plan of how a water use variance would be used if the plan had to be implemented but it is otherwise the same.  A motion was made to authorize the water shortage response plan as presented by Alderman Andrews, seconded by Mayor Pro Tem Isley. Motion carries 6-0

 

Black Mountain Software Authorization

A motion was made by Alderman Tichy to accept the Resolution to approve the municipal accounting services, security, and technical assistance from Black Mountain Software, seconded by Alderman Cheap. Motion carries 6-0

A motion was made by Alderman Andrews to approve the Resolution to enter the agreement with Black Mountain as submitted, seconded by Alderman Tichy. Motion carries 6-0

 

 

 

NC 457 Retirement Budget Amendment

Mr. Farmerie explained he was creating three new line items at the recommendation of Becky Loy. This will keep the 457 contributions and the LGRS contributions separate for accounting purposes.

A motion was made by Alderman Crouse to approve the retirement budget amendment as presented, seconded by Alderman Hunt. Motion carries 6-0

Greg Isley Budget Amendment

Mr. Farmerie would like to increase the budget for this fiscal year by $35,000 to account for Greg Isley’s services.

A motion was made by Alderman Hunt to accept the budget amendment as presented, seconded by Mayor Pro Tem Isley. Motion carries 6-0

 

PDA Dialers Budget Amendment

Mr. Farmerie proposed to move $19,959.46 from contracted sewer services to capital furniture and equipment. This is where the PDA equipment would be purchased from. The new total in capital furniture and equipment would become $24,589.46

A motion was made by Alderman Tichy to accept the budget amendment as presented, seconded by Mayor Pro Tem Isley. Motion carries 6-0

 

Cardinal Ln Budget Amendment

Mr. Farmerie asked to increase the construction line item from $60,000 to $363,500. for the Cardinal Lane project. That is an increase of $303,500 to be reimbursed by the ARP and State money.

A motion was made by Alderman Crouse to accept the budget amendment as presented, seconded by Mayor Pro Tem Isley. Motion carries 6-0

 

 

 

S.L. 2023 Project Allocation

Mr. Farmerie asked to amend the line item by $9070.00 due to a mathematical error. Motion made by Alderman Cheap to amend the line item, seconded by Alderman Crouse. Motion carries 6-0

A motion was made by Alderman Tichy to pay for the auto-dialers from this line item, seconded by Alderman Andrews.

 

 

OTHER BUSINESS

The Mayor told the board he attended a meeting that discussed creating a paddle access and nature trail here in the Village. Alamance Parks and Recreation will be submitting a plan in the coming months about this. They are hoping to create new walking trails and water access points across the county.

 

Alderman Crouse made a motion to adjourn, seconded by Alderman Cheap. Motion carries 6-0

 

Mayor Tichy____________________________________

 

Misty Folwell, Clerk____________________________________